What Businesses Should Know

Businesses exchange personal and confidential information every day. Contracts, invoices, customer documents, employee files and other data may all be transferred between organisations and individuals.

That makes secure file transfer an important part of responsible data handling.

What does GDPR mean for file transfers?

The General Data Protection Regulation, or GDPR, establishes requirements for organisations processing personal data.

A file transfer service used by a business should therefore be evaluated carefully.

Businesses should consider:

• How data is protected during transfer
• Where data is processed
• How long files remain available
• Who can access transferred files
• Whether files are automatically deleted
• What security controls are available

Avoid unnecessary data retention

One of the simplest ways to reduce unnecessary exposure is to avoid keeping transferred files online indefinitely.

A file that only needs to be delivered does not necessarily need to become permanent cloud storage.

Temporary file storage allows a transfer to exist for a defined period before being removed.

Control access to transferred files

Security does not end when a file has been uploaded.

Access controls such as password protection, expiration settings and controlled links can help reduce the risk of unintended access.

Encryption and secure transmission

Businesses should also ensure that their file transfer provider uses appropriate technical security measures to protect files during transmission and storage.

Security claims should always be evaluated against the provider's actual technical implementation and documentation.

GDPR is more than choosing a tool

Using a GDPR-focused file transfer service does not automatically make an organisation GDPR compliant.

Businesses remain responsible for their own processing activities, security measures, contracts and data protection obligations.

A file transfer service is one part of a broader data protection strategy.

European file transfer with Transfers2

Transfers2 is designed around temporary file transfers rather than permanent cloud storage.

For businesses that regularly send large files, this provides a practical way to transfer information while keeping storage temporary and controlled.

Secure file transfer should be simple, controlled and designed with privacy in mind.